Posted date: December 8, 2023
NVF Project Name: Media Democracy Fund
Position: Events Manager, reports to MDF Director
Status: Exempt, 1.0 FTE
Salary: starting at $75,000, plus benefits
Media Democracy Fund (MDF) seeks an Events Manager to plan and execute a range of high-touch events. From ideation, to participant management, to onsite logistics and execution, the Events Manager organizes everything from intimate dinners with funding partners, to day-long researcher huddles, to multi-day, 50-person retreats. This is a full-time position with significant travel, including locations outside the US, so proximity to a major airport is necessary. The position is remote, but residency in a US based East Coast city is preferred.
Essential Responsibilities and Tasks
Support MDF’s role as a long-time field and funder convener by working with MDF staff, consultants, and funding partners to design and execute events that match MDF’s strategic priorities and the needs of the field
Identify the unique needs of each event, think through whether it should be virtual, hybrid, or in-person and propose a location, duration, and features that will make each event highly effective and valuable for participants, and appropriate for the subject matter at hand
For in-person meetings, be available to travel to event locations, both to advance/scout proposed venues, and to attend and run logistics. This usually requires the Events Manager to arrive one to two days early, and be the last to depart. Some events are held outside the US.
Manage event participants, from drafting and sending effective invites, to tracking RSVPs, to travel arrangements, to selecting food matching dietary restrictions, to making arrangements for access requirements, to onsite needs
Work with venues, caterers, facilitators, and other vendors to request proposals and review contracts to ensure they meet the needs of each event
Develop budgets for events, and track expenditures
Design and manage the production of digital and onsite materials (nametags, signage, agendas, participant lists, logistics docs)
For in-person meetings, be onsite to manage event logistics, from onsite participant management, to meeting materials, participant check in, room setup, tech support, liaising with vendors, and troubleshooting
For online meetings, manage RSVP lists, distribution of agendas and materials to participants, and provide technical support
Attend MDF virtual staff meetings and in-person retreats, etc. as a core member of the team.
Required Experience, Knowledge, Skills, and Ability
Commitment to MDF’s mission, vision, core values, and unique position in the field
Demonstrated experience working effectively as part of a team and with colleagues of diverse backgrounds and perspectives
A minimum of 3-5 years experience in event management and/or event logistics
Comfort working with a range of individuals in nonprofit organizations, academia, and foundations, with an ability to tailor messages to the audience
Comfort in communicating with a range of vendors: caterers, meeting space managers, travel agents, hotel contacts, restaurant managers
Ability to travel, including outside the US
Comfort in working as part of a small, remote team with no central office
Fluent in English.
Comfort with systems that MDF routinely uses to organize and execute events, including Zoom, Slack, Google Sheets, Google Calendar, Signal/WhatsApp, and the readiness to learn and use MDF’s custom Filemaker Pro and Jotform events tools
Comfort in reviewing event and venue contracts to ensure that contracted documents reflect the needs of particular events
Functional understanding of print production conventions and timelines, a basic understanding of Adobe Illustrator, and how to run mail merges.
How to Apply
Please send a resume and cover letter to firstname.lastname@example.org. Applications are due by February 15, 2024, but will be reviewed on a rolling basis until the position is filled.
About Media Democracy Fund
Now in its sixteenth year, Media Democracy Fund is a catalyst for racial justice and equity in digital society. MDF has made more than $50 million in grants to over 200 organizations since its founding in 2006. But we do more than grantmaking. MDF works hand-in-hand with grantees, funders and allies to connect partners from all corners of the field, to ensure advocates have the smart thinking and resources they need to act quickly on some of the most pressing issues of our time. Strategic priorities include broader calls for digital equity and affordable broadband; active efforts to combat disinformation targeting communities of color; efforts to advance privacy, security, and internet freedom; tech accountability campaigns; and a renewed urgency to fight for racial justice and equity in the context of digital society. https://mediademocracyfund.org
Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 80 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.
New Venture Fund Careers
Media Democracy Fund is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
NVF participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.